NOTICE OF ANNUAL GENERAL MEETING
Notice is hereby given that the 65th Annual General Meeting of the Ffestiniog Railway Society will be held via Microsoft Teams video-conferencing on Saturday 27th June 2020 at 18:30
The AGM is being convened while there is still significant uncertainty regarding the free movement of people and social distancing arrangements that may be in force during the Covid 19 Pandemic. It is therefore intended that the AGM be a minimal affair in 2020, conducted by means of a video-conference using MSN Teams.
(i) To participate you will need to pre-register with the Society Secretary either by mail to Harbour Station or e-mail to firstname.lastname@example.org providing your full name, address, e-mail address, and membership number, indicating that you wish to attend the virtual AGM. An e-mail link will then be provided for access to the meeting. You will also need a pc/laptop/tablet with a camera and microphone to “attend”. If you do not have access to the above technology you may still be able to participate through a phone-in service. Please state that you wish to utilise such service when contacting the Secretary.
(ii) It is proposed that ONLY essential business shall be transacted. Members wishing to raise a question or item of other business MUST submit their question, item of business in writing in advance. It may not be possible to deal with all items of AOB during the meeting.
(iii) On-line meeting protocols shall apply, with ONE person speaking at a time and participants needing to catch the attention of the Chairman before speaking (a hand wave AND stating of your name). After you have been “admitted” to the meeting please ensure your microphone is turned on.
(iv) The Chairman shall call for a member to propose/second resolutions. However voting shall be by means of the PROXY FORM. Please use the Proxy Form, making the Chairman of the Meeting your Proxy.
(v) Please note, it is intended that the meeting shall be recorded for record and training purposes. If you do not wish to appear in the recording, please ensure you switch your camera off (controls on the floating menu bar revealed when you move your mouse device).